Department of Defence Secretary (X3 Waterkloof, X1 Durban)
POST 13/47: SECRETARY REF NO: AFBWKLF/12/13/26/01 (X3 POSTS)
SALARY: R237 453 – R279 708 per annum (Level 05)
CENTRE: AFB Waterkloof, Pretoria
POST 13/48: SECRETARY REF NO: AFBDBN/12/13/26
SALARY: R237 453 – R279 708 per annum (Level 05)
CENTRE: AFB Durban, Durban
It is the department’s intention to promote equity (race, gender and disability) through the filling of these posts with candidates whose transfer/promotion/appointment will promote representativity in line with the numeric targets as contained in our Employment Equity plan.
Minimum Requirements:
- Grade 12 (NQF Level 4) or equivalent
- No Experience
Special Requirements (skills needed):
- Knowledge of MS Word, Excel and Power Point.
- Typing skills.
- Language proficiency in English (written and verbal).
- Analytical and innovative
thinking as well as problem-solving skills. - Excellent Interpersonal Skills.
- Sound organisational skills.
- High level of reliability.
- Ability to act with tact and discretion.
- Good people skills.
- Ability to do research and analyse documents and situations.
- Excellent secretarial skills
Duties:
- Provide a Secretarial Support Service.
- Record appointments and events and manage the manager’s diary.
- Receive telephone calls and refer to the correct role players.
- Be responsible for the roll call of the unit daily.
- Provide secretarial functions in board meetings.
- Write/type documents, memorandums, letters and reports.
- Compile agendas and take minutes during meetings.
- Compile minutes correctly.
- Deal with classified files and documents.
- Arrange meetings and events for the manager.
- Process the travel and subsistence claims for the manager.
- Identify venues, invite role players, organise refreshments and set up schedules for meetings and events.
- Collect all relevant documents for meetings.
- Keep the manager’s directory.
- Liaise with travel agencies to make travel arrangements.
- Prepare briefing and notes for the manager as required.
- Keep a filing system.
- Organise social functions.
- Operate office equipment.
- Order and purchase stationary.
- Keep updated with policy and procedures.
- Co-ordinate logistical arrangements for meetings when required.
- Coordinate all logistical arrangements for visitors visiting the manager.
- Monitor the unit’s monthly leave register and telephone bills, ensuring payment is submitted on time.
- Remain abreast of the procedures and processes that apply in the office of the manager.
- Provide support to the manager regarding meetings and scrutinise documents to determine actions/information/other documents required for meetings.
- Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress.
- Prepare briefing notes for the manager as requested.
- Handle S&T advances and claims.
ENQUIRIES: Maj B.E.Nzimande or WO H. Steenkamp Tel No: (031) 450 4734
ENQUIRIES: Maj B. Lekgokgola/F Sgt L. Roos Tel No: (012) 672 3055
How to apply:
Department of Defence, AFB Durban, P.O. Box 1120, Amanzimtoti, 4125 or emailed to afbdbnhr@dod.mil.za and maybe hand-delivered at Prospecton Road, Isipingo, 4133
Department of Defence, Air Force Base Waterkloof, PO. Box X1001, Lyttleton 0140 or email to afbwklfhr@dod.mil.za or hand-deliver at Solomon Mahlangu Drive (M10) 378 JR, Centurion
CLOSING DATE: 05 May 2026 at 16:00 (Applications received after the closing date and faxed copies will not be considered)
NOTE:
Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant, and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. The shortlisted candidates including SMS will be subjected to two (2) pre-entry assessments (practical and ethical exercise) which will determine the candidate’s suitability. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.