Department of Civilian Secretariat for Police Service Administration Clerk
Post: Administration Clerk
Reference Number: CSP/24/2025
Salary: R228 321 per annum
Centre: Pretoria
The Civilian Secretariat for Police Service has announced a new vacancy for the position of Administration Clerk (Ref No: CSP/24/2025). This opportunity is based in Pretoria and forms part of the department’s commitment to promoting representativity, diversity, and employment equity within the Public Service. As an equal opportunity and gender-sensitive employer, preference will be given to youth, women, and persons with disabilities.
If you are passionate about administrative work, have strong organisational skills, and want to build a career within government, this vacancy may be the perfect opportunity for you.
Minimum Requirements:
To be considered for the Administration Clerk position, applicants must meet the following criteria:
- Senior Certificate/Grade 12
- Knowledge of clerical duties and relevant Public Service legislation
- Understanding of document management or filing systems
- Ability to capture and maintain data
- Computer literacy
- Strong planning and organising abilities
- Effective verbal and written communication skills
- High levels of confidentiality and accuracy
- Ability to work under pressure and work extended hours when necessary
Key Duties and Responsibilities:
General Clerical Support
- Record, organise, store, capture, and retrieve correspondence and data
- Distribute documents and packages to stakeholders
- Maintain the filing system for the Chief Directorate
- Maintain the incoming and outgoing registers
Procurement Support
- Liaise with internal and external stakeholders regarding the procurement of goods and services
- Obtain quotations and complete procurement forms for standard office items
Asset and Records Management
- Maintain the Chief Directorate’s asset register
- Maintain the leave register
- Coordinate the maintenance of personnel records
Travel and Logistics
- Arrange travel and accommodation
- Verify the correctness of subsistence and travel claims
Additional Responsibilities
- Perform ad-hoc duties as delegated from time to time
Application Requirements:
All applications must be submitted using the new Z83 application form, obtainable from:
- Any Public Service Department
- Public Service and Administration websites
- Recruitment Office within the Secretariat for Police Service
Applicants must submit:
- A fully completed Z83 form
- A detailed Curriculum Vitae that includes positions held, dates, and key performance areas and responsibilities
Applicants are not required to submit copies of qualifications or supporting documents at the application stage. Only shortlisted candidates will be requested to submit certified copies of their documents before interviews.
Selection Process:
Shortlisted candidates will undergo:
- A technical competency assessment relevant to the role
- A security clearance process
If you do not receive feedback within three months of the closing date, kindly consider your application unsuccessful.
The Secretary of the Police Service reserves the right not to fill the post.
How to Apply:
Applications must be submitted on time through one of the following methods:
By Mail:
Private Bag X922, Pretoria, 0001
Hand-delivery or Courier:
268 Lilian Ngoyi Street, Pretorius Street
Fedsure Building, 2nd Floor, Pretoria (Reception Desk)
Email Applications
Applications may also be submitted via email to:
Recruitment52@csp.gov.za
Important Notes:
- Late applications will not be accepted.
- Applications must reach the office no later than 16h00 on weekdays.
- Failure to comply with the submission requirements will lead to disqualification.
Closing Date: 28 November 2025
Applications must be submitted before 16h00.
Applications must be submitted on the new prescribed application form Z.83 of
the Public Service Act, obtainable from any Public Service Department or any
Public Service and Administration website or Recruitment Office within the
Secretariat for Police Service. Applicants are not required to submit copies of
qualifications and other relevant documents on application but must submit a
fully completed Z83 and a detailed Curriculum Vitae (e.g. indicating positions
held, dates and key performance areas/responsibilities). Only shortlisted
candidates will be required to submit certified documents on or before the day
of the interviews following communication from the Department. Failure to
submit the requested documents/information will result in your application not
being considered. Correspondence will be limited to shortlisted candidates
only. If you have not been contacted within three months of the closing date of
this advertisement, please accept that your application was unsuccessful. All
shortlisted candidates’ posts will be subjected to a technical competency
exercise that intends to test relevant technical elements of the job, the logistics
of which be communicated by the Department. Following the interview and
technical exercise, the selection panel will recommend the most suitable
candidate. Short-listed candidates will be subjected to a security clearance.
The Secretary of Police Service has the right not to fill the post. All posts are
based in Pretoria. Preference will be given to youth, people with disability and
women in accordance with our employment equity.